The position
Manage the Project Document Control function to ensure that all documentation is properly controlled and maintained within the business for the Industrial team.
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WE POWER ON
AEG Power Solutions, an independent international company, is a global leader in power supply and conversion for industrial and renewable applications with distinctive expertise in AC and DC power electronics for large-scale projects in power generation, infrastructures, nuclear, renewable energies, and oil & gas processes. Since its foundation more than a century ago, AEG Power Solutions stands for rugged reliability and world-class engineering. With a presence in 14 countries, over 700 employees serve leading customers worldwide.
DOCUMENTATION CONTROLLER
Contact person
Julen Aierdi Global Recruiter
Main responsibility
- Provide an effective Project Document Control Service for documents, drawings and data, including all project procedures.
- Support the allocation of documents to the responsible persons in accordance with procedures.
- Set up and maintain distribution requirements.
- Ensure that all issued Project Deliverables are correct in accordance with document control procedures.
- Producing documents and reports for each Project Manager as required.
- Provide a complete administration function for the project.
- Create SDMR / VDRL (Supplier Document Master Register / Vendors document Register List) in collaboration with Project Manager and submit to Client for approval once scope of supply is agreed.
- Work closely with the Project Manager to ensure documents are executed in line with contractual requirements / dates by updating the SDMR / VDRL on a day to day basis to ensure agreed document delivery dates are achieved / maintained.
- Create document transmittals to maintain full traceability of all formal documents (listed in SDMR / VDRL), expedite document responses by requesting returned comments / approval, continue to monitor and expedite until acceptance is received by client and documents are closed within SDMR / VDRL.
- Input and manage all documents into the Project folder using the appropriate document reference, revision, review code, etc.
- Report overdue response details to Project Manager on a monthly / weekly basis, depending on agreed timescales.
- Act as the focal point for the receipt of all customer and 3rd party documentation as required for projects.
Qualifications and Requirements
- Good secondary education, appropriate further education.
- Projects / Sales office experience in a similar position in the Offshore / Industrial industry desirable.
- Proficient knowledge of Microsoft Word, Excel, Power Point, Outlook and Adobe Acrobat
- Experience of various document management packages and an understanding of how they work.
- Ability to successfully interface with various departments and personnel at all levels both internally and externally.
- Must be flexible, by providing support to Project Managers where necessary to facilitate the smooth execution of projects.
- Strong focus on client satisfaction.
- Excellent written and verbal communications.
- Excellent organisational and time management skills.
- Self-motivated and capable of operating with minimal supervision.
